Ceremony Instructions

Due to the COVID-19 outbreak, Hooding, and related events such as send-off, receptions and the Honors Convocation, will be postponed either for late summer or fall. We will keep you updated as new developments occur. If you have further questions, please contact Dean Nealy at nealy.1@osu.edu .


Guests do not need tickets to attend Honors Convocation or the Hooding Ceremony. Mershon Auditorium will open one hour before Honors Convocation begins (9:00 a.m.) and one hour before the Hooding Ceremony begins (1:00 p.m.) for general seating.

Ohio Union special event parking will be available during Honors Convocation and the Hooding Ceremony. Special event parking is $5 cash.

Accessibility—Mershon Auditorium does not have an elevator. Main floor accessible seating is available for patrons with limited mobility or those using wheelchairs, and their companions. Current ADA standards limit companion seating to 3 people maximum, so making arrangements in advance and arriving early is preferable whenever possible. To make ADA arrangements, contact Patron Services Manager Helyn Marshall or call (614) 688-3890

 

1. If you are participating in Honors Convocation, guest seating is first-come, first-served. The convocation will last approximately an hour and a half.

2. Hooding guests may arrive at the Mershon Auditorium for general seating one hour before the ceremony begins.  Assisted listening devices for the hearing impaired are available. Ushers will direct guests. During the ceremony, please advise your guests to move to the front of the auditorium to take your picture as you walk across the stage and then return to their seat to make room for those who wish to photograph other graduates. Only battery-powered video recorders are allowed. See Item #6 for information about professional photographers.

3. Hooding student line up: Assemble promptly in full academic dress outside of Mershon Auditorium (look for the Moritz Hooding check-in table) at 1:00 p.m. Mershon Auditorium has no place to secure personal items (purses, umbrellas, etc.), so please leave them with family members or friends. Please note that alcoholic beverage prohibitions will be strictly enforced.

4. The processional will begin promptly at 2:00 p.m. The ceremony will last approximately two hours. The dean will lead the processional followed by the SBA president, ceremony speakers, faculty, and then graduates. The platform group will proceed to the stage and the Sergeant-at-Arms will direct students to their seats.

5. The program will begin once all are seated. Graduates will come to the stage using the stairs to the left (facing the stage) and will exit by the stairs on the right for return to seats.

6. Investment of Hoods will follow. When the graduates are called for the investment of the hoods, the first row of graduates, upon direction from the Sergeant-at-Arms, will rise and proceed to the left stairs (facing the stage). After going onto the stage, remain in line. Please keep your name card at your side until the person ahead of you has her/his name announced. As that person proceeds across the stage, move forward and hand your card to the person announcing names. There is time at this point to quietly state the pronunciation of your name.

When your name is called, proceed across the stage to where the outstanding professor is standing. At that point, please turn and face the audience so that the hood can be placed over your head. If you are tall, it would be helpful for you to remove your cap.

Proceed to the diploma case table. Dean Davies will present you with a diploma case. Note that actual diplomas will be mailed to your permanent address. you can update your address on Buckeye Link. A photographer will take your photograph as you receive your diploma case.

Do not feel rushed as you walk across the stage. The person reading the names will establish a comfortable pace.

Exit the stage using the right stairs (facing the stage) and return to your original row. Be seated as soon as you return so as not to obstruct the view of those seated behind you. After all graduates are hooded, the class will be asked to stand for applause.

Assistant Dean Darren Nealy will communicate individually with any students who use a wheelchair or cannot climb stairs. Make sure to report your special accommodation needs on the Hooding Form to arrange for your full participation in the ceremony.

7. Following Dean Davies’ closing remarks, the recessional will begin.

8. Recessional. Hooding speakers (platform group) will exit using the left stairs (facing the stage) and will exit. The faculty will follow the platform group. Then, beginning with row “A,” graduates will rise one row at a time and follow. To avoid congestion, move away from the exits as rapidly as possible. The audience will remain seated until after the recessional.