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Research Guides: Microform Guide
Types of Microform
Microform means any photographic reproduction of any material in a size too small to be read without magnification. There are three types of microform in the collection: microfiche, microfilm and microcard.
Microfiche is 4x6 or 3x5 film sheets holding between 40 to 98 pages. The majority of the microform collection is comprised of microfiche. Microfiche can be read and printed using the MS 6000 reader/scanner.
Microfilm is 16" or 35" film on reels. Some titles we have on 35" film include legal newspapers such as the Los Angeles Daily Journal and the Chicago Daily Bulletin. Ohio Bill Analysis and Bill Files are on 16" film. Microfilm can be read and printed on the MS 6000 reader/scanner.
Microcards are small white opaque cards. There are only a small number of microcard sets in the collection. Microcard can be read only (not printed) from the microcard reader. There is a microcard reader/printer available at the Main Library.
Using the Microforms Index to Locate Materials
Since many of our microform titles are not individually catalogued in the Library Catalog, it is best to use the Microforms Index to locate specific material in the collection. The Microforms Index is in a white binder located on the table as you walk in the microform room. A second copy of the Microforms Index is located at the reference desk. The Microforms Index is also available online through the Moritz Law Library web site.
The Microforms Index is arranged alphabetically. It provides the drawer and cabinet number(s) for titles in the collection. The Microforms Index is updated when new materials arrive or when material is moved.
Using Finding Aids to Locate Materials
Many of our individual microform collections are quite large and complex. For this reason, separate finding aids are often available to assist in locating materials within a given collection. U.S. Supreme Court Records and Briefs on Microfiche Finding Aid and Shelf List and A Guide to the American Law Institute Publications are examples of finding aids located in the microform room.
Print finding aids are located on the shelves in the microform room for your assistance. Some finding aids are bound as books, some are smaller pamphlets and others are in binders. If you need assistance in locating or using one of the finding aids, see the reference librarian on the 2nd floor.
Highlights of the Microform Collection
- U.S. Supreme Court Records and Briefs (Cabinets 32 - 41)
- CIS Microfiche Collection (Cabinets 16 - 19)
- Executive Branch Documents 1789 to 1932 (Cabinets 43 - 44)
- United Nations Treaty Series (Cabinet 6, Drawers 2 & 3)
- Hein's Bar Journal Service (Cabinet 31, Drawers 1 - 10)
- Ohio Supreme Court Records and Briefs (Cabinet 4, Drawers 6 - 8)
- British Trials 1660 - 1900 (Cabinet 6, Drawers 5 - 6)
"Hidden Gems" in the Microform Collection
Many materials in the microform collection are fascinating, yet underutilized. Some of these are:
- Blackstone's Commentaries vol. 1 - vol. 4 (Cabinet 48, Drawer 1)
- Old Bailey Proceedings (Cabinet 49, Drawer 3)
- Indian Tribal Codes (Cabinet 1, Drawer 7)
- 19th Century Legal Treatises (Cabinet 3, Drawer 6)
- Oral Arguments of the U.S. Supreme Court (Cabinet 42, Drawer 1)
How to Load Microfiche on the MS 6000
Turn on the MS6000 reader/scanner using the switch on the right. Make sure the printer is turned on before you turn on the reader/scanner.
Pull out the handle in the front of the machine until the glass pops up. Slide the fiche under the glass and push the handle back into place so that you can see the image on the screen.
Most fiche loads face down, with the title towards the back of the machine.
How to Load Microfilm on the MS 6000
Turn on the MS6000 reader/scanner using the switch on the right. Make sure the printer is turned on before you turn on the reader/scanner.
Pull out the handle in the front of the machine until the glass pops up. Begin to unroll the film slightly from the top of the reel. Push the reel of film onto the metal piece on the left of the machine. Make sure the reel of film snaps into and place and fits snuggly.
Thread the film under the first white knob, then under the glass, then under the second white knob. Push the film into place on the take-up reel. You only need to push the film to the back of this reel. You do not need to wrap the film around the reel.
Use the red and gray buttons on the front panel to advance the film. Push the handle back into place so that you can view the film.
For loading 16" film (narrow film), follow the instructions above. You can also adjust the white knobs by pushing them in so that they line up with the 16" film. This makes the 16" film fit more tightly on the take up reel.
Using the MS6000 Microform Reader
You can zoom in and out on the image by rotating the blue wheel on the lens, which is located under the viewing screen. You can focus the image by rotating the second, putty-colored wheel on the lens. You can rotate the image by turning the knob at the bottom right of the machine. The image can rotate 360°.
Special Lens for 35" Microfilm (Newspapers)
If you are using 35" film, the kind often used for newspaper print, you have the option of using a different lens that will allow all of the image on the 35" film to appear on the MS6000 screen in one shot. This may be helpful if you want to print a lengthy or oddly-shaped article. (With the current lens, you may have to break up a longer article into two portions in order to print the entire article.)
If you want to use this other lens to view 35" film, see the reference librarian or the circulation department for further assistance.
Printing Images Using Your BuckID
Be sure the printer is turned on before you turn on the MS6000 reader/scanner. Slide your BuckID with the magnetic stripe facing up into the BuckID reader. The BuckID reader is attached to the top of the MS6000. Leave the BuckID in place while you are printing. Center the image that you want to print between the guide lines on the screen. Press the "Start" button to print.
Important Note: In order to print, the MS6000 reader/scanner must show a "0" or "1" in the display at the bottom right. If the display reads "Pc," the reader/scanner will not print. To set the display to "0" or "1," press the button marked "Shift" (written in blue letters). While you are holding down the Shift button, press the button marked "PC/PR" (written in blue letters) until the display reads "0" or "1." These two buttons are located directly above the "Start" button. All printouts from the MS6000 cost $0.10 per page.
Printing on 8 ½ x 11 and 11 x 17 Paper
The default is set to print on 8½ x 11 paper. To print on 11 x 17 paper, press the button marked "Output Selection" one time. There will be a green light by "cassette 1/cassette 2." Press the "Start" button to print. To return to printing on 8½ x 11 paper, press the "Output Selection" button three more times (so that there is a green light by the double arrow box and by "Tray") or turn off the MS6000 reader/scanner and turn it back on again.
Auto Skew Correction
By pressing the "Auto Skew Correction" button (second button from the top right), the MS6000 automatically prints your image perfectly vertically. Using auto skew correction eliminates the need to adjust the image using the knob at the bottom right.
By pressing the button marked "Centering/Fit" one time, the MS6000 automatically prints your image in the center of the page. When you press the "Centering/Fit" button once, two green lights will appear-one by the icon that looks like and one by the icon marked "Auto."
Print to Fit
By pressing the button marked "Centering/Fit" two times, the MS6000 automatically expands your image out to the edges of the paper. This feature can also be used when printing to 11 x 17 paper, resulting in an enlarged image. When you press the "Centering/Fit" button twice, two green lights will appear-one by the icon that looks like and one by the icon marked "Auto."
Important Note: If your printouts have a dark black line around the edges, use auto masking to eliminate this. To use auto masking, press the button marked "Masking" (fourth button from the top right.) Using auto masking prevents toner waste.
Scanning Images Using Microsoft Imaging on the PC
To scan, you must turn on the MS6000 reader/scanner before you turn on the PC. In order to be able to scan, the MS6000 reader/scanner must read "Pc" in the display at the bottom right. If the display reads "0" or "1," the PC will not scan. To set the display to "Pc," press the button marked "Shift" (written in blue letters). While you are holding down the Shift button, press the button marked "PC/PR" (written in blue letters) until the display reads "Pc". These two buttons are located directly above the "Start" button.
Next, turn on the PC by pressing the blue power button. Press Ctrl + Alt + Delete. The password to the PC is "libreadscan" (all lower case letters). After typing in the password, click "OK." If you are prompted for a password again, type "libreadscan" and click OK.
From the desktop, click on the icon marked "Shortcut to Imaging." To scan an image, click on the "Scan New" icon. This icon is located at the far left of the screen and shows a scanner in front of a piece of paper.
After you click on "Scan New," a gray dialogue box will appear. The scan settings should be set as follows. If the scan settings are not set as follows, change the settings to:
- Resolution (DPI) = 300
- Paper Size = 8 ½ x 11
- Image Type = Black/White
Once the settings are correct, click the "Scan" button at the bottom left. Your image will appear on the screen.
Important Note: To get a clearer image, go to "View" at the top of the screen and click on "Scale to Gray."
Using Batch Scan Mode to Save Multiple Images to One File
To save multiple images in one tiff file, use the batch scan mode. Once you have clicked the "Scan New" icon and the gray dialogue box appears, click the box next to "Batch Scan Mode." Check that the settings are correct (see above), then press "Scan" (bottom left of the dialogue box.)
Once you click scan, the first image will be scanned. A Minolta box showing a reader/scanner will appear. To scan the next image, move to the image you want to scan on the MS6000. If you are using fiche, move the handle in front of the machine. If you are using film, advance to the image you want using either the red or gray button.
Once you have located the next image you want to scan and this image appears on the screen of the MS6000, press the green start button on the MS6000 to scan all subsequent images in Batch Scan Mode.
When you have scanned all the images you want to be in one tiff file, click on "Done" on the PC screen. Don't forget to go to "View" then "Scale to Gray" to improve the image quality.
When you are done scanning all images for one file in batch scan mode, continue by saving the file containing your scanned images.
Saving Your Scanned Image
All scanned images are saved as Tiff files. Go to "File" then "Save" at the top of the screen. A "Save as" dialogue box will appear.
To Save to a Floppy Disk: Go to "Save in" and pull down the menu. Select "3 ½ Floppy (A:)." In the box marked "File name" type in the name you would like to give the file. Make sure that the "Save as type" box shows "TIFF Document (*.tif)." Click Save.
To Save to a Zip Disk: Follow the above directions for saving to a floppy disk, but change the "Save in" box to "Removable Disk (D:)."
Note: Any images saved to the hard drive (C:) will be periodically deleted.
Advanced Techniques for Scanning
Microsoft Imaging gives you the option of manipulating your image in a number of ways. You can zoom in and out of the image by clicking on the icons showing the "plus" and "minus" signs.
Under "Annotations" you have the option of marking up the image in various ways, including highlighting, attaching a note and drawing lines.
By cutting and pasting parts of the image, you can rearrange the image or take out portions of the image that you do not want.
When you save an image that you have altered in some way, your alterations will be saved.
Sending Images by Email
To use the email function, you must get the password from either the reference librarian or the circulation desk. When you are finished scanning, "x" out of the Imaging software. Click on the "Email via Eudora" icon on the desktop. Type in the password. Click OK. To compose a new message, click on the "New Message" icon. The New Message icon is the third icon from the left and it shows an envelope with a star in the corner.
Compose your message. To attach your scanned image, click on the large "Attach File" icon at the top of the screen (it is next to the New Message icon). Find the file containing your image by clicking on the "Look in" pull down menu. Click on 3 ½ Floppy (A:) to find your image on a floppy disk or click on "Removable Disk (D:)" to find your image on a zip disk.
Click on your file so that it is highlighted, then click on the Attach button. Your file will appear listed in the line marked "Attached" in your email message. Click "Send" (top right) to send your message with the attached image.
Other Equipment in the Microform Room
Most of the time, the MS 6000 reader/scanner (located directly ahead when you enter the microform room) will be the only piece of equipment you will need when using the microform collection.
There are three other pieces of equipment in the microform room. The Canon reader will read and print microfiche. The Minolta film reader will read and print microfilm. The microcard reader will read (but not print) microcards (small white opaque cards).