Travel Reimbursement Fund
Judicial Clerkships: Travel Reimbursement Fund
On behalf of the Moritz College of Law (the “College”), the Career Services Office is pleased to support your Judicial Clerkship search by offering assistance for travel and travel-related expenses incurred in relation to a Judicial Clerkship interview.
- Judicial Clerkship Travel Request Form (before your trip)
- Judicial Clerkship Travel Reimbursement Request Form (after your trip)
In order to receive Judicial Clerkship Travel Reimbursement Funds, you must complete the Judicial Clerkship Travel Request Form before your trip and the Judicial Clerkship Travel Reimbursement Request Form and return it to Cybele Smith in room 104B, with all applicable receipts, documentation, and verification of an interview. For most interviews, verification requires students to have previously completed a Judicial Clerkship Endorsement Request, requesting a Dean’s Letter of Recommendation for the interview.
The form should be submitted after you have returned from your travel. A new form should be submitted for each trip.
Reimbursement will be provided as follows:
- The College will support each student in the amount of up to $200 per trip, and up to a total of $300 per student.
- A “trip” may include more than one interview in any one location
- A total of $5,000 is available for Judicial Clerkship travel reimbursement, divided as follows: $3,000 for federal court clerkship interviews (“Federal Interview Funds”), and $2,000 for state, county, or municipal court clerkship interviews. The Office of Career Services reserves the right to re-allocate funds from time-to-time at its discretion and based on student use of particular funds. Funds not expended in a particular year may be accrued to the following year to increase available amounts.
- Reimbursement is granted on a first-come-first served basis until all allocated funds in a particular category have been expended in a particular year. For example, in any given school year, once Federal Interview Funds have been expended, no more reimbursements will be made to students seeking reimbursement for federal court clerkship interviews.
- Only third-year Moritz College of Law students who are eligible to graduate in December or June of the current school year may apply for travel funds.
- Graduated students may apply for reimbursement for travel occurring up to 90 days following the Hooding ceremony.
- Travel must have been for the purpose of interviewing for a judicial clerkship position at any level or court. For purposes of reimbursement, staff attorney positions with federal and state courts do qualify, if travel expenses are not covered or reimbursed by the potential employing court.
- Previously unreimbursed expenses, with receipts and proper documentation, for which you may be reimbursed include:
- Air fare;
- Driving mileage, as based upon the most current Government Services Administration (GSA) established mileage reimbursement rates (as of January 2002, GSA rates were set at $0.365 per mile);
- Parking expenses;
- Hotel room rental. Personal expenses (e.g., such as pay-per-view movies, alcohol, snacks or alcohol from the honor bar) are not reimbursable; and
- Meals during the period of travel (alcohol is not reimbursable).
- You must have traveled at least 30 miles to be eligible for driving mileage and parking expense reimbursement; and
- You must have traveled at least 30 miles and had an overnight stay to be eligible for meal reimbursement.
Please follow the procedures outlined below in order to receive your reimbursement:
- In order to receive Judicial Clerkship Travel Reimbursement Funds, you must complete the Judicial Clerkship Travel Reimbursement Request Form and return it to Cybele Smith in room 104B, with all applicable receipts, documentation, and verification of an interview. For most interviews, verification requires students to have previously completed a Judicial Clerkship Endorsement Request, requesting a Dean’s Letter of Recommendation for the interview.
- The form should be submitted after you have returned from your travel. A new form should be submitted for each trip.
- As noted, the College will make a maximum reimbursement of $200 per trip, and a total reimbursement of up to $300 per student.
- It may take 3 to 4 weeks before you will be notified of the availability of your reimbursement funds.
If you have any questions, please contact Cybele Smith at firstname.lastname@example.org, or stop by the Career Services Office in room 104.